Supplier Guidance

The information below has been produced for organisations that are interested in doing business with us.
Top Tips that may assist bidders in completing our standard procurement documentation:

  • Read and comply with the Invitation to Tender (ITT)/Request for Quotation (RFQ). 
  • Make sure to answer the question posed, rather than giving general information, and ensure that you provide all of the information requested.
  • Set aside time to review your submission before the deadline, in order to ensure that you have responded to the specification fully, included all relevant supporting documentation and that your bid is compliant with the Invitation to Tender (ITT) or Request for Quotation (RfQ). Ensure that you allow sufficient time to submit your bid in accordance with the instructions through the electronic tender system. Late submissions will not be accepted.
  • Prepare in advance the documents and policies before responding to requests for quotations or tenders, this will streamline the process when an opportunity does arise. Local Authorities have similar requirements for supporting documentation, such as current Health & Safety Policies, insurance certificates and financial information.
  • Keep a good filing system, so everything is on hand when you need it, this will make the process much easier.
  • Ask others within your organisation, or from supporting organisations, to read through the documents and provide you with a different perspective.
  • If you are unsuccessful, ask for feedback and use it to strengthen any areas for improvement when putting together the next bid.
  • Procurement Process Training - There are opportunities for suppliers to attend workshops and training events to learn about public sector procurement processes and how to win business. Take full advantage of events in your area.