Registering a Death

Registering a death

Please telephone the Register Office in advance for an appointment to enable us to minimise the waiting time for you. You will be seen in a private room. At this distressing time, we are here to guide you as easily as possible through the process of registering a death. The registration will take about 30 minutes. The registration is free but there will be a charge for any death certificates you require. If at any time you are unsure of what you should do please do telephone the register office and we will help you understand what you need to do next. We are here to help you.

A new service called 'tell us once' designed to make life easier for residents who have just recently lost a loved one is now available within Redcar and Cleveland.  This is a free service and will be offered to you immediately after the death registration.

When can I register a death?

By law, a death must be registered within 5 days. If the Coroner has been informed registering within 5 days may not be possible and the time limit for registration is sometimes extended. The Coroner's Officer will advise you what to do and when.

Where can I register a death?

By law, a death must be registered in the registration district where it occurred. However, you can visit any Register Office in England or Wales and give the details for the registration and these will be passed on to the appropriate district by post. (Registering a death outside of the area it occurred in will result in a delay in receiving the death certificate) .

Who can register a death?

One of the following persons has a legal obligation to register the death:
  • A relative of the deceased
  • A person present at the death
  • A person arranging the funeral (not the undertaker)
  • In certain circumstances others, such as the administrator of any elderly persons home, can register the death

If you are unsure whether you can register the death please telephone the Register Office for advice.

What will I need to bring with me?

You will need to bring a medical certificate of the cause of death issued by a Doctor who has attended the deceased.

If the death has been referred to the Coroner, the Coroner's Office will advise you what to do.

It is helpful to have the birth certificate or passport of the deceased with you but it is not essential.

What information do I need to register a death?

The Registrar will ask you for the following information about the deceased:
  • Full forenames and surname
  • Date of the death
  • Date of birth
  • Place of birth (Town and County)
  • Occupation
  • Usual address
  • If married at the time of death, date of birth of spouse
  • National Health Service Number (if available bring the Medical Card)
  • Details and reference numbers of any pension or allowance from public funds
    eg. Civil Service or Army pension
When registering the death of a married woman, the Registrar will ask for the following information:
  • Maiden surname
  • Husband's full forenames and surname
  • Husband's occupation
Will the Registrar give me any documents on completing the registration?

Yes, the Registrar will issue to you, free of charge:
  • A form to take to the undertaker (in some cases it may be issued by the Coroner)
  • A Notification of Death form, which should be taken or forwarded, to the Department for Work and Pensions (formerly the DSS) - this form is in respect of state pensions and benefits
Death Certificates

There is a fee payable for each Death Certificate you require. However, the Registrar will be happy to issue you with as many death certificates as you feel you need. The standard death certificates can be used for any business you have to conduct in dealing with the estate of the person who has died. They can be used for banks, building societies, insurance companies, probate, Post Office, company pension schemes etc. And kept as a family history record.

You can also purchase more copies of the death certificate at any time after the registration if you need to.

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