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​​Events Guidance and Planning Documents​

​Are you thinking of planning an event? Then we may be able to help. We can provide guidance notes which will assist you in achieving your objectives and delivering a successful and safe event. 

To begin the planning process, please complete the Event Notification Form. This will enable the Events Team to consider your proposal and offer the appropriate advice and assistance relating to your event. ​​

F1 Event Notification Form-1110.docx

F1 Event Notification Form-1110.pdf

To ensure your proposed event is dealt with efficiently, please complete the relevant forms below and submit to the Events Team on​

To assist you further we are providing guidance relating to road closures and traffic management, licensing, risk assessments, employing stewards, health and safety, first aid and medical and more. 

Once your forms have been completed and submitted to the Events T​eam, your proposed event will be considered and discussed with appropriate officers within the council. Dependent upon the size and scope of your proposed event, it may be discussed at the Independent Safety Advisory Group (ISAG), where further requirements and next steps may be identified, ensuring that everything is covered so you can deliver your event safely. 

Please see below a list of dates that the Independent Safety Advisory Group (ISAG) will be meeting during 2017 as well as a list of deadlines for submission of plans. 

Please be advised that you must submit a copy of your events plans by 5pm on the deadline dates listed below for your event plans to be considered at the following ISAG meeting. Any Plans received after 5pm on the deadline date will not be considered for the agenda for the following meeting. 

Closing date for submitting event plans

Date of ISAG Meetings​

Thursday 3 January 2019

Thursday 17 January 2019

Thursday 14 February 2019

Thursday 28 February​ 2019

Thursday 29 March 2019

Thursday 11 April 2019

Thursday 9 May 2019

Thursday 23 May 2019

Thursday 20 June 2019

Thursday 4 July 2019

Thursday 1 August 2019

Thursday 15 August 2019

Thursday 12 September 2019

Thursday 26 Sepetember 2019

Thursday 24 October 2019

Thursday 7 November 2019

Thursday 5 December 2019

Thursday 19 December 2019

If you have any questions, or need anything clarifying, please contact the Events Team​ on 01642 444262 or by emailing 

Event Management Plan and Notification Form

Event Management protocol March 15 ISAG changes.docx

F2 Event Management plan Template.docx

F2 Event Management plan Template.pdf

Road Closure and Traffic Management

GUI 1 Road Closure and Traffic Management 2 RC Update.pdf


GUI 2 Licencing.pdf

Risk Assessment

GUI 3 Risk Assessment.pdf

F3 Risk Assessment Template.doc

F3 Risk Assessment Template.pdf

Fire Risk Assessments

F5a Fire Risk Assessments Checklist Proforma.doc

F5a Fire Risk Assessments Checklist Proforma.pdf

F5b Fire Risk Assessments Check Sheet Example.doc

F5b Fire Risk Assessments Check Sheet Example.pdf

Employing Stewards

GUI 4 Employing Stewards.pdf

Health and Safety

F4 Health and Safety Documentation Checklist.docx

F4 Health and Safety Documentation Checklist.pdf

First Aid and Medical

GUI 5 First Aid and Medical.pdf

Lost and Found Children/Persons

GUI 6 Lost and Found Children.pdf

F7 Lost Children Person.docx

F7 Lost Children Person.pdf

Safety Inspection Checklist Forms

F6 Safety inspection checklist forms(1-3).doc

F6 Safety inspection checklist forms(1-3).pdf

Prevention of Nuisance

GUI 7 Prevention of nuisance.pdf

Food Safety

GUI 8 Food Safety.pdf

Balloon Release

GUI 10 Balloon Release.pdf

Key Contact List

F10 Key Contact List.pdf

Emergency Planning

GUI 11 Contingency Emergency Planning.pdf


GUI 12 Insurance.pdf

Land Permission

GUI 13 Land Permissions.pdf

Animal Welfare

GUI 14 Animal Welfare.pdf


Redcar & Cleveland House,
Kirkleatham Street, Redcar,
Yorkshire TS10 1RT

you could call our Customer Services Team on 01642 774774 between 9am to 5pm Monday to Friday.

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