Events & Activities
Are you running an event
that’s based in the borough


Events Planning and Guidance Documents

Thinking of planning an event? Then we may be able to help. We can provide guidance notes which will assist you in achieving your objectives and delivering a successful and safe event.

To begin the planning process, please complete the Event Notification Form. This will enable the Town Team to consider your proposal and offer the appropriate advice and assistance relating to your event.

 icon  F1 Event Notification Form-1110.docx (120.33k)
Last modified: 12/05/2016 13:42:52

 icon F1 Event Notification Form-1110.pdf (222.88k)
Last modified: 12/05/2016 13:43:21

To ensure your proposed event is dealt with efficiently, please complete the relevant forms below and submit to the Town Team on

To assist you further we are providing guidance relating to road closures and traffic management, licensing, risk assessments, employing stewards, health and safety, first aid and medical and more.

Once your forms have been completed and submitted to the town team, your proposed event will be considered and discussed with appropriate officers within the council. Dependent upon the size and scope of your proposed event, it may be discussed at the Independent Safety Advisory Group (ISAG), where further requirements and next steps may be identified, ensuring that everything is covered so you can deliver your event safely.

Please see below a list of dates that the Independent Safety Advisory Group (ISAG) will be meeting during 2017 as well as a list of deadlines for submission of plans.

Please be advised that you must submit a copy of your events plans by 5pm on the deadline dates listed below for your event plans to be considered at the following ISAG meeting. Any Plans received after 5pm on the deadline date will not be considered for the agenda for the following meeting.

Closing date for submitting event plans Date of ISAG Meetings
Thursday 28th September 2017 Thursday 12th October 2017
Thursday 2nd November 2017 Thursday 16th November 2017
Wednesday 6th December 2017 Thursday 4th January 2018
Wednesday 31st January 2018 Thursday 15th February 2018
Wednesday 14th M<arch 2018 Thursday 29th March 2018
Wednesday 25th April 2018 Thursday 10th May 2018
Wednesday 6th June 2018 Thursday 21st June 2018
Wednesday 18th July 2018 Thursday 2nd August 2018
Wednesday 29th August 2018 Thursday 13th September 2018
Wednesday 10th October 2018 Thursday 25th October 2018
Wednesday 21st November 2018 Thursday 6th December 2018

If you have any questions, or need anything clarifying, please contact the town team on 01642 444262 or by emailing

Event Management Plan and Notification Form

 icon F2 Event Management plan Template.docx (150.86k)
Last modified: 12/05/2016 10:03:06

 icon F2 Event Management plan Template.pdf (273.7k)
Last modified: 12/05/2016 10:39:41

Road Closure and Traffic Management

 icon GUI 2 Licencing.pdf (59.01k)
Last modified: 12/05/2016 10:02:50

Risk Assessment
 icon GUI 3 Risk Assessment.pdf (194.42k)
Last modified: 12/05/2016 10:49:44

 icon F3 Risk Assessment Template.doc (45.5k)
Last modified: 12/05/2016 10:03:06

 icon F3 Risk Assessment Template.pdf (36.74k)
Last modified: 12/05/2016 10:40:00

Fire Risk Assessments

Employing Stewards
 icon GUI 4 Employing Stewards.pdf (220.07k)
Last modified: 12/05/2016 10:50:55

Health and Safety

First Aid and Medical
 icon GUI 5 First Aid and Medical.pdf (220.06k)
Last modified: 12/05/2016 10:51:31

Lost and Found Children/Persons
 icon GUI 6 Lost and Found Children.pdf (222k)
Last modified: 12/05/2016 10:52:03

 icon F7 Lost Children Person.docx (20.37k)
Last modified: 12/05/2016 10:03:06

 icon F7 Lost Children Person.pdf (180.22k)
Last modified: 12/05/2016 10:41:30

Safety Inspection Checklist Forms
 icon F6 Safety inspection checklist forms(1-3).doc (81k)
Last modified: 12/05/2016 10:03:06

 icon F6 Safety inspection checklist forms(1-3).pdf (87.2k)
Last modified: 12/05/2016 10:41:13

Prevention of Nuisance
 icon GUI 7 Prevention of nuisance.pdf (224.46k)
Last modified: 12/05/2016 11:01:04

Food Safety
 icon GUI 8 Food Safety.pdf (230.46k)
Last modified: 12/05/2016 11:02:02

Accident Report Forms
 icon F8 Accident report form.doc (48.5k)
Last modified: 12/05/2016 10:03:06

 icon F8 Accident report form.pdf (107.98k)
Last modified: 12/05/2016 10:41:46

Inflatable Structure
 icon GUI 9 Inflatable Structures.pdf (219.97k)
Last modified: 12/05/2016 11:04:29

Catering Checklist
 icon  F9 Outdoor Catering Checklist.doc (79k)
Last modified: 12/05/2016 10:03:07

 icon F9 Outdoor Catering Checklist.pdf (106.2k)
Last modified: 12/05/2016 10:42:00

Balloon Release
 icon GUI 10 Balloon Release.pdf (173.89k)
Last modified: 12/05/2016 11:05:02

Key Contact List
 icon F10 Key Contact List.pdf (85.08k)
Last modified: 12/05/2016 13:13:02

Emergency Planning
 icon GUI 11 Contingency Emergency Planning.pdf (223.16k)
Last modified: 12/05/2016 11:05:31

 icon GUI 12 Insurance.pdf (209.39k)
Last modified: 12/05/2016 11:05:57

Land Permission
 icon GUI 13 Land Permissions.pdf (173.09k)
Last modified: 12/07/2017 11:59:22

Animal Welfare
 icon GUI 14 Animal Welfare.pdf (496.26k)
Last modified: 12/05/2016 11:07:39

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