Privacy notices

Redcar and Cleveland Borough Council privacy notices.

Education Privacy Notice

This Privacy Notice is designed to help you understand how and why the Education Department, processes your personal data. This notice should be read in conjunction with the Council’s Corporate Privacy Notice.

 

Who are we? 

Redcar and Cleveland Borough Council is a ‘Data Controller’ as defined by Article 4(7) of the UK General Data Protection Regulation (UK GDPR). Redcar and Cleveland Borough Council education department supports schools and its pupils in a variety of ways. Functions include but are not limited to:

  • School Admissions (primary and secondary)
  • Special Education Needs and Disabilities
  • Attendance Support
  • Elective Home Education Support 
  • School Transport
  • Educational Psychology
  • Transition to post-16 education or training  

Data Protection Officer

Redcar and Cleveland House

Kirkleatham Street

Redcar

TS10 1RT

InformationGovernance@redcar-cleveland.gov.uk

01642 444573

What personal information do we collect?

We may collect the following personal information:

  • Your personal information (such as name, address, date of birth, email address and phone number) 
  • Your child’s personal information (such as name, address, date of birth and any photo of their likeness that is provided with their application) 
  • Details of current, next or most recent education, employment or training. 
  • School preference information and parent’s reasons for selection 
  • Educational history (such as schools previously attended and attendance, attainment and exclusion information)
  • Involvement with other Redcar and Cleveland Borough Council teams from our existing records 
  • Individual characteristics (such as whether you are a child in care, care leaver, refugee/asylum seeker, carer, supervised by YOS, teenage parent, under alternative provision etc.) 
  • Education Health and Care Plan status and detail of any Special Educational Need 
  • Special category characteristics (such as ethnicity, religion, health data) 
  • Notes and reports about your relevant circumstances (such as concerns about learning, areas that require support and change, barriers to learning, strength and needs, interventions and next steps to support outcomes) 

We also may hold special category data, which would include information relating to race or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data and health data. 

 

Why do we collect your personal information? 

We use your personal data to carry out tasks in the public interest or to comply with a legal obligation. We may need to seek your consent to collect and use your personal information in some circumstances. If we need to collect special category information, we rely upon reasons of substantial public interest (equality of opportunity or treatment). 

We may use your personal information to:

  • Allocate your child a school place through the co-ordinated admissions process
  • Fund your free early education places 
  • Support our statutory duty to ensure sufficient, suitable early years and school places are available 
  • Identify your child’s special educational needs
  • Make decisions about whether to conduct a statutory needs assessment or issues an Education, Health and Care Plan
  • Work with children and young people to gain an understanding of strengths and needs based on their psychological skills 
  • Maintain a record of children who reside in the borough of Redcar and Cleveland who are home educated 
  • Provide advice and guidance to home educating families 
  • Provide support to ensure children attend school
  • Provide support to vulnerable children
  • Undertake additional statutory duties placed on us. 

 

Who do we obtain your information from?

Other organisations may share your personal information with us for the purpose of service delivery or because they are legally required to do so. We also obtain information from other sources including personal details, characteristics, educational history and professional involvement. 

This includes but is not limited to:

  • Your child’s school or educational setting 
  • Other teams working within Redcar and Cleveland Borough Council that have been involved with you 
  • NHS
  • The Department of Education 
  • Other Local Authorities if you have moved in or out of the area 

 

Who do we share this information with?

In some instances, we may share your information with other services within the Council as part of service delivery or because we are legally required to do so. 

We may share your information with, but not limited to the following:

  • Your child’s school or educational setting
  • Other teams working within Redcar and Cleveland Borough Council that have been involved with you 
  • NHS
  • The Department of Education
  • Commissioned providers of local authority services
  • National Border Targeting Centre (NBTC)
  • Other Local Authorities if you have moved in or out of the area. 

 

How long do we keep your information for?

Your information will be held in accordance with the Redcar and Cleveland Borough Council retention schedule.

 

What is our lawful basis for processing your information?

Redcar and Cleveland Borough Council relies on the following lawful basis to process your personal data:

  • UK GDPR Article 6(1)(C) – processing is necessary for compliance with a legal obligation to which the controller is subject. 
  • UK GDPR Article 6(1)(E) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. 

 

When processing special category data, the Council will rely on the following lawful basis:

UK GDPR Article 9(2)(G) – processing is necessary for reasons of substantial public interest (with a basis in law) meeting Schedule 1, Part 2 of the Data Protection Act 2018 as below: 

  • (8) Equality of opportunity or treatment 
  • (18) Safeguarding of children and individuals at risk 

 

The legislations, policies and guidance that relate to this service includes, but is not limited to:

  • Children Act 2004
  • Children and Families Act 2014
  • Education and Skills Act 2008
  • Education Act 1996
  • The Localism Act 2011

 

For more information about how the Council uses your data, including your privacy rights and the complaints process, please see our Corporate Privacy Notice.